TALENT REVOLUTION IN MORDERN HR DAYS

Demand of modern times for resource centric organization is directly proportional to Talent Revolution. Attractive qualities such as praise, feedback, transparency, appreciations and self development will have a profound impact on organizational talent retention.

To unleash the potential and keep talent motivated companies must prioritize the employee journey, from an initial candidate screen to career performance to succession. Talent acquisition and retention has always been an important part of execution of business strategies. For them keeping people first will be critical transformation of the organization from traditional business practice to cultivating a strong hiring brand and eventually create a workplace culture.

Talent Acquisition: Oracle Talent Management helps organization HR to be faster, more efficient and more productive. Powerful capabilities include recruitment marketing, employee referrals, social networking, interview collaboration tools, and automated on-boarding. With Oracle Taleo companies can source the Right Talent which is powerful and contains multi-channel sourcing which lets you easily find and attract the right candidates with the right skills, knowledge and experience.

Unique, hands-on configuration capabilities allow HR managers to easily customize data definitions, reporting and recruiter workflows, resulting in superior strategic capabilities. Quickly identify, engage, and hire the best candidates based on position requirements. Discover and recruit top talent early and stay ahead of the competition.

And meanwhile I writing this blog I have discovered Talent management has moved to the top of the CEO’s agenda in current decade. As per the studies, 53 percent of world business leaders said that insufficient talent within their organization could harm them financially over the next couple of years.

Oracle Taleo helps HR win war for Talent acquisition and retention. Taking holistic approach to the talent management with OTBE you can:

Start focusing on Employee Experience Management with

• Creating a flexible and user friendly system for all employees accessible globally 
• Creating influential on-boarding with automated paperwork and compliance
• Meaningful and interactive Performance Review Process
• Align organizational Goal with Talent KRA.
• Manage growth with training and development programs
• Use predictive analytics for succession planning. 

With Oracle Talent Management Cloud, HR managers have strategic insight and effective workforce planning to help their organization build the best talent and stay ahead of times.

About Author: Shiv Gaurav is Partner Consulting at Prudence Technology having rich decade plus consulting experience with various enterprise verticals along with strong international/domestic customer experience. Shiv is an alumnus from reputed institutions namely La-Martiniere, MJPRU & IIM with consulting exposure into enterprise applications like Oracle, Microsoft & SAP.

Data Visualization and Advanced Analytics

Understanding the key aspect of Data Discovery, DVCS includes multiple features to facilitate the data analysis process. One simple tool used for data discovery is the filters: the user can decide to filter Attributes based on values or Measures based on ranges.

Together with the filter, Reference Lines and Trend Lines are available in DVCS straight out-of-the-box. As well as these features, more Advanced Analytics tools are available in combination with R. For this reason, DVCS includes an Oracle R Distribution (version 3.1.1) installer executable after the installation of DVCS. When R and the required libraries are installed, we will be able to use Clustering, Outlier Detection and Forecasting, as well as custom R scripts.

In the example below we use Clusters to identify how the number of branches by region affects the sales. In addition, we have a Reference Line to analyze the average sales for different branches. Finally, using Trend Lines, we can see that the relationship between minimum number of branches and sales which has been increasing over the fiscal year month.

Oracle R Distribution is an Oracle-supported redistribution of open source R which comes pre-installed with Oracle applications. ORD is part of Oracle's overall strategy for Data Science. ORD built on the fundamentals of R is a programming language and software environment is meant for statistical analysis, graphics representation and reporting. ORD facilitates enterprise acceptance of R, since the lack of a major corporate sponsor has made some companies concerned about fully adopting R.

Why Oracle R Distribution?

• Improve scalability and performance at R client and database with Oracle R Enterprise embedded R execution
• Dynamically load linear algebra performance libraries for Intel's Math Kernel Library (MKL), AMD's ACML, and Sun Performance Library for Solaris, which enables optimized, multi-threaded math routines to provide relevant R functions maximum performance on targeted hardware
• Oracle-provided enterprise support for customers of the Oracle Advanced Analytics option, Oracle Linux, and the Oracle Applications 

Data mining with ORD: Automatically works large data volumes to find hidden patterns, discover insights and make predictions

• Identify most important factor (Attribute Importance) 
• Predict customer behavior (Classification) 
• Predict or estimate a value (Regression) 
• Find profiles of targeted people or items (Decision Trees) 
• Segment a population (Clustering) 
• Find fraudulent or “rare events” (Anomaly Detection) 
• Determine co-occurring items in a “baskets” (Associations)

How much bigger is data going to get with the Internet of Things (IoT), and how will this change the way businesses gather, store, compute, and consume data? There are a few ways companies can leverage the massive, unstructured data of the IoT with DVCS. We would talk about this in our next blog.

POULTRY INDIA EXHIBITION, HYD 2016

Recently PTPL attended one of the South Asia’s largest exhibitions “Poultry India 2016” in Hyderabad. It was a 4 days event from (22-25) November. The event organized by IPEMA was marked by a milestone as they successfully completed their 10 years of collaboration with Poultry India. The cynosure of the event was to apprise the Poultry fraternity by accustoming them with the automation and the use of significant technologies".

The event was attended by one the best poultry practitioners from all over the world. The main agenda of the exhibition was to unveil the best scientific approaches requisite in nurturing & promoting poultry farming activities. This will not only empower the farmers to enhance their productivity & quality but also foster Indian Poultry trade in the international market. The event provided VALUABLE insights of the recent developments in the international poultry industry.

Prudence Technology being an eminent practitioner in the Poultry vertical unfolded their product ‘NAVFARM’ which is a Complete Livestock Management ERP Solution instills the following:

• The solution is collaborated with Microsoft Dynamics to record all the transactions and activities involved in a farm.
• It integrates Flock Performance, Purchases, Sales, Expenses, Feed Formulation, Feed Production and Accounting.
• Depending on the Geographical, Climatic Conditions, Age and Availability of Raw Materials, different Feed Formula are adapted by the Farmers.
• A separate module is included in these systems to develop cost-effective formula.

HOW DOES IT WORKS

• NAVFARM™ assists Hatcheries to maintain the consistency across the processes while capturing the data from multiple sources.
• It reduces the probability of errors in complete Layering & Hatchery Management System to record all the transactions and activities involved in a hatchery
• The application covers all aspects of Hatchery, from housing of Day Old Chicks to Hatching of chicks. Candling, Temperature, Humidity record keeping also available in this module.

PTPL put their best foot forward in the race of best poultry practitioners & registered their name in the history of Poultry India.

I am confident that IPEMA will uphold the legacy in the coming years as well. It was a sheer treat to the eyes to witness diverse segments of poultry sector from all over the world come to India under one roof and making Poultry India 2016 a huge success.

About the Author:

Ms Shalini Gupta is a Business Consultant at Prudence Technology having 2.5 years of experience in Retail and Marketing Sector and roles in IT and business. Shalini holds a bachelor’s Degree in Computer Science Engineering .She holds a Postgraduate Degree in Retail and marketing from JD Institute, Delhi.

Part 2- Another Five Reasons to Implement Standard ERP in Poultry Industry

In last blog http://blog.prudencesoftech.com/2016/08/top-five-reasons-to-implement-standard.html, I have promised to come back with a complete edition on the benefits and process of implementing a ERP in the poultry industry. Now in this blog we would go little bit micro to understand the benefits of the standard ERP in Poultry or Hatcheries.  So let’s start with the Hatchery Process. This is beginning of the process where eggs laid by the Grand Parents are hatched in the artificial mechanized hatchers to produce parent, Broiler or layer chicks. The prime advantages of using a ERP in the Hatchery are:

1. Effective Scheduling: As the ERP system integrates all the processes it gives you an environment where based on the laying cycle and laid eggs, users can schedule the hatching machine effectively.
2. Increase in efficiency: Due to advance planning by ERP, organizations can plan the break downs in advance. This opens up lot of opportunity windows for the efficiency improvement with less wastage of eggs. ERP like NAVFARM, helps in defining the machines capacity and availability. Which in turn helps management in taking proactive measures for smooth supply chain.
3. Traceability: During chick production it is important to have visibility right from flock number of the grand parent/parent or batch number in case of eggs to the flock number given to the DOC. ERP software helps in maintaining the traceability throughout the value chain. This helps the hatchery owners to establish the root cause for the problems such as cracks, deformities etc in eggs. Moreover you can take corrective action for such problems.
4.  Cost tracking: Costing is a crucial aspect in the poultry industry. Market is driven by various parameters and management would like to achieve a real costing to manage the market forces. The ERP helps in micro accounting in real time scenario giving a visibility on the daily costing of the Hatchery. This empowers sales managers to drive the better margins.
5.  Live Inventory: As output of the hatchery is entered in live environment in the ERP, supply manager has the complete visibility in the inventory of DOC including the rejections. In scenario of the multiple hatcheries at multiple location, a centralized view is given by leading ERP such as NAVFARM.

Apart from above points there are more stuff in these ERP and organizations need to evaluate the products with agility, sustainability & scalability. I will be coming with more advantages in continuation to this series. Please feel free to write about above article to [email protected].

Inventory Management in Microsoft Dynamics NAV

What is the inventory Management?

In any business or organization, all functions are interlinked and connected to each other and are often overlapping. Some key aspects like supply chain management, logistics and inventory form the backbone of the business delivery function. Therefore these functions are extremely important to marketing managers as well as finance controllers

Inventory management is a very important function that determines the health of the supply chain as well as the impacts the financial health of the balance sheet.

Inventory Management process help you to increase operational efficiency, which will help you in improve following things:

• Customer Service
• Reduce Inventory Cost
• Reduce Distribution Cost
• Increase Automation and Item Tracking
• Improve Inventory Accuracy, etc.

Features Available in Navision for Inventory Management

Inventory Costing:

Item costing through your Purchase, production, overheads, break down cost according to categories such as material, capacity, subcontracting, Work In Progress (WIP), Cost of Goods Sold (COGS), to help efficiently manage sales and purchase prices and line discounts with customers and vendors. 

Automated Frequency Data Collection System (ADCS):

ADCS help to increase the accuracy and efficiency of you warehouse management – Pick and put away, physical Item Journal, bin-to-bin movement.

Order Processing:

Provide customers with accurate item availability and deliver on time with support for available – to- promise and capable to promise insight.

Return Management: 

Purchase return and account for additional costs. Automatically organize credit memos, replacement goods, returns to vendors, and partial or combined return of shipments or receipts. Exact cost reversal helps increase inventory accuracy.

Item tracking:

Trace item through lot or serial numbers to quickly determine where items were purchased, processed, or sold.

Item substitution:

NAV have an option to Offer customer’s alternative items when those they want are out of stock.

Internal pick/put-away:

Pick or put away items and debit or credit inventory records independently of purchase Receipts, sales, or other source documents to help maintain accurate inventory. 

Multiple Locations and Responsibility Centers:

NAV Provide an option to customers who request non-stock items with immediate quotes. System automatically create non-stock items and process them in the same way you process stock items.

NAV manage items individually location wise. By grouping items into stock keeping units, items can be described and managed individually location wise including replenishment methods, safety stock, and costs.

Warehouse management system:

WMS module help you in reduce costs through effective warehouse processes such as directed pick and put-away and automatic bin replenishment.

Cycle Counting:

Determine the counting frequency per item or stock keeping unit to help increase inventory accuracy and meet shipping deadlines.

Inventory Notifications:

Generate e-mail messages to alert your people, suppliers, or partners to changes in critical inventory levels, order status, or replenishment needs.

About the Author:

Kunj Bihari Agrawal is a senior functional consultant for Microsoft Dynamics Navision. Kunj has a rich experience of over 11 years in finance domain & India statutory in MSD NAV. He has a passion for exploring possibilities of easing the entire ERP migration for corporate and is currently working with various government and private focus groups in ironing out the creases & roadblocks for GST migration on various technology platforms. He can be reached at: [email protected]

Performance Management - A Nightmare for HR/Manager

Each organization wants to reward its performers with best available options. The major bottleneck comes during these rewards is choosing the right person. These rewards some time gets influenced by following factors:

1. Time of review cycle: The timing of the review cycle. For example, if a major installation or process improvement is achieved near to review cycle, the manager under influence of the latest work award the team/person involved in this project. This leaves a space for the dissatisfied team member who has contributed in project which is good in longer run.
2. Personal Likes:  The personal likes play a major role in the performance appraisal cycle. Sycophants get an advantage over the performers if the review process has certain gaps.
3. Prejudice: Another contributor to the wrongly decisions as reviewers might be influenced by prejudice about an individual based on certain history. In this scenario Organization will be at lose as its reward process might not be smooth.
4. Tools: Most of the organisations use excel or some custom made tools for performance review. This makes the whole process cumbersome, opaque and exposing it errors.
5. User Ownership: Manager does not want to take the ownership of the rewards he is delivering to team members.

To overcome above challenges, it is recommended that HR team should role out a Performance Management HCM Tool also referred as HR ERP. The system should have certain bare minimum properties as explained below:

1. Self Service: System should enable users for a self-service based goal setting for the review cycles. Now whether it is 360 or 180 degree review, user himself should be able to update the records in the system.
2. Pre Defined Templates: To provide ease of entering KRA/Goal setting and competencies, system should allow defining the templates as per position/profile of the individual. This will help the user for faster entry and clear directions about goals.
3. Flexi Goal Definition: Tool should provide flexibility to enter the user defined field in the Goal/KRA setting.
4. Organization setup: A detailed hierarchy including position hierarchy shall be supported by the application or tool.
5. Ease of Use: To drive the ownership it is most important that application or tool shall be user friendly. Which enables self-navigation without much of the hassles? 
6. SOA/Integration: Technology of development of the application shall be SOA (Service Oriented Architect), which makes it more usable by extending the integration to the existing applications.

The list of desired applications features is endless; I have tried to list the top most reasons & features required in a performance management tool. To avoid the night mares of HR team, it is advisable to use such tools. There are lot of excellent tools called as Talent Management tool from leading enterprise application companies such as SAP, Oracle, Workday etc.. Oracle has a cost effective solution for the mid-size companies. I will advise process owners to evaluate the applications based on the budget and the depth of the product.

Prudence is one of the leading HCM solution provider under offering of Employee Experience Management (EXM). You can contact [email protected] for any further details.

About the Author:

Mr. Anubhav Maheshwari is an enterprise application veteran having 18 year experience in managing multiple segments and roles in IT and business. While working with top 5 IT companies Anubhav has implemented different applications across verticals worldwide. Anubhav is a certified specialist in Oracle, Microsoft, SAP and BAAN. He holds a Postgraduate Diploma (PGDBA) in Finance & Operation from the IMT, Ghaziabad and a Bachelor's Degree in Mechanical Engineering from Bangalore University, Bangalore.

GST India How It Impact On ERP Systems

What is the GST ?

                                                                      

GST means goods and service tax which is under the indirect Tax. GST replace most indirect taxes currently in place such as:

Proposed GST Structure:

GST Impacts on Key Business:

GST Game Changer:

GST will be a game changing reform for Indian economy by developing a common Indian market and reducing the cascading effect of tax on the cost of goods and services. It will impact the tax structure, tax incidence, tax computation, tax payment, compliance, credit utilisation and reporting leading to a complete overhaul of the current indirect tax system.

What process needs to be followed for implementing GST in ERP Programs:

• Goods & services tax act-study 
• Understand how GST is subsuming of existing taxes
• Understand functioning of GST
• Understand GST compliance's

How can we Manage GST in Microsoft Dynamics Navision:

Till the Microsoft patch release we will manage it through minor customisation and structure and to set up posting details for GST, you must define the posting groups, rate of GST, and the accounts to which GST is to be posted.

• Need to change master data, supply chain, transactions and system design.
• Existing open transactions as on the cut-off date need to be migrated out to ensure smooth transition to GST.
• Changes in supply chain report e.g. purchase register, sales register and service register.
• Changes in tax Reports.
• Changes need to be done on forms & Tax Returns
• As per compliance changes needs to be done on documents e.g. invoices, purchase orders and credit memos.

How GST makes ERP life easy

Current Process

Currently we need to make multiple setups in the Microsoft Dynamics Nav e.g. excise setup, service tax setup and sales tax setup.

After GST

After implementation of GST, the process will become simpler with only a single setup.

About the Author:
Kunj Bihari Agrawal is a senior functional consultant for Microsoft Dynamics Navision. Kunj has a rich experience of over 11 years in finance domain & India statutory in MSD NAV. He has a passion for exploring possibilities of easing the entire ERP migration for corporate and is currently working with various government and private focus groups in ironing out the creases & roadblocks for GST migration on various technology platforms. He can be reached at: [email protected]

Top Five Reasons to Implement Standard ERP in Poultry Industry

Poultry or Livestock industry is growing due to increase in the urban per capital and falling prices of the broiler & egg. Now to compete in the growing market to sustain or increase the market share, organization needs to innovate. One of the important aspect in this innovation is adoption of the IT systems in business process. Following top 5 reasons can explain, why you need IT systems to automate your business processes:

1. Information Captured at farm level: An integrated software helps in accumulating the information from the farms & other business functions at a centralised location. Which further help in analysing the key parameters in a real time contributing to proactive measures for key indicators such as mortality ratios, FCR or feed planning.

2. Integration with finance: Traceability of all the expense items and profitability at a farm/hatchery/feed plant level helps in calculation of P&L at same level. A click of button can drill down to profitability at farm/feed plant/hatchery as ERP helps in capturing all the information.

3. Collaboration with Mobility: Mobile solution helps in better collaboration through flow of information across organization with single source of truth. ERP like Microsoft Dynamics Navision supported by solution like NAVFARM, provide mobility to the sales person/farm supervisors/CXO etc.

4. Effective utilization of resources: 80:20 rule applicable in saving the 20% increase in availability of effective time of resources by ERP initiative, contributes to the 80% increase in the Key deliverable due to investment of the time in proactive measures rather post fact analysis.

5. Tap the untapped potential: ERP for poultry give better control on the dynamics of the market enabling management by better understanding of the market trends. Which further helps organization to enter in the new markets with intelligent data.

A story can be written on the heaps of under hidden benefits which can be achieved by Poultry industry by using standard ERP. In next series we will discuss difference between standard and custom ERP. Keep following us for next edition.

How the Cloud is going to Reinvent ERP

The buzz has become reality and IT managers along with business users have started accepting cloud as the cost effective solution for the enterprise applications. We are seeing adoption in areas such as HCM, BI and storage. Percentage of adoption of ERP with cloud is still at a very low due to sensitivity of the data captured in the ERP. We have identified following areas where cloud can help in reinventing your ERP:

1. User Experience:

• The whole GUI is web based which is much easier technology in the internet world. User can
  associate himself with application.
• The speed of the servers is dynamic, which means user need not to wait for the processors.
• Remote working from anywhere in the world enhances the productivity of the users.

2. Easy Upgrades: Organizations can get rid of longer cycles for the upgradations as the cloud applications are updated by the OEM itself. Which means the less risk & down time for the typical patch or version upgradations.

3. Infrastructure Efficiency: Organizations end up purchasing hardware which might be over & under the optimal requirement. In both scenarios they are bound to incur loss. In cloud world the dynamics of the hardware is flexible and can be reduced or increased as per load factor. The SLA (Service level agreement) with OEM, protects end user from the under performance of the hardware.

4. Technology Agnostic: The technology is moving at a faster pace than the adoption of the same in the organizations, which results in the redundancy of the on premise hardware or software. Cloud helps in driving keeping your software/hardware up to the mark and accessible through multiple channels.

5. Flexible Roadmap: Modern cloud ERP helps organization to adopt the best practices in processes. Hence irrespective of the size of the organization these platforms can be adopted. The uniformity of the processes makes roadmap of the smaller organization on the same platform as of large. 

The above points can help you in taking a decision on the cloud ERP. In case you have any feedback or observation please feel free to write to us [email protected]

Oracle Business Intelligence Paybles Dashboard

As per Prudence pre-built approach, Dashboards and Reports are easy and fast to be rolled out on Oracle secured cloud environment with customer’s data so that the data makes more sense and let them understand as to what changes are required to the standard one’s in making better decisions. Our methodology not only helps the customers design their choice of dashboards well before the system has been configured on the actual platform thus saving a lot of effort and cost in doing the actual implementation.

DAILY BUSINESS INTELLIGENCE – ACCOUNTS PAYABLE

Payables Module provides an overview of heath of the payable side of the business and enables Finance to best manage its cash outflows and ensure timely payments to its suppliers.

OVERVIEW: Payables Overview Page provides key statistics on the payables function within finance. Metrics include DPO, Overdue invoices and reports that provide insight that how efficient your staff is.

Overview Dashboard consists of 4 metrics

1. DPO (Days Payable Outstanding)
2. Payables Snapshot
3. Invoice Transactions Efficiency
4. Payment Performance 

1.       DAYS PAYABLE OUTSTANDING:

1. Here we get the information about Days Payable Outstanding
2. Drill in place
3. Here we get info about AP Balance and Days Payable outstanding for each supplier

2.       PAYABLES SNAPSHOT:

1. Gives snapshot of key performance indicators in payables for the current fiscal quarter
   
2.  Drill in place for all amounts except for invoice amount. All amounts drill is same as below except the last one i.e. the amount for AP Total Payment Amount.
3. It directs to Payments Due the third tab in the dashboard
4. Here we can see :

a)      AP Payment Due aging (Chart and Pivot table drill on pivot table)

b)      AP Payments Overdue Aging Report (Chart and Pivot table drill on pivot table)

c)        Top 10 Suppliers by payment due in current quarter

d)      Top 10 Suppliers by overdue amounts

e)      Payments due by Payment due date

a, b pivot tables look like below

5. AP Payment Due aging: Displays the AP payment due aging for the current fiscal quarter.

Drill on amount a. Pivot table (Click on dollar amount) directs to Payments Due invoice Details (1-30) Days Aging Report where we get the below details. Again there is drill on Supplier Name. It will get the filtered data for that supplier with same columns as above. Similarly for 31-60, 61-90, 90+ we will get different reports with same columns

6. AP Payments Overdue Aging Report: Display the Ap payment overdue aging for the current fiscal quarter.

Overdue amounts are supplier balances that are past payment due date. If the overdue balances as a %to AP balance are high, this could indicate problems with the supplier. There could be dispute with the supplier. If it is not resolved, then the vendor might stop supply which could disrupt production.

Exactly the same way it is designed for overdue amounts also (b. Pivot table) with same columns and again there is drill on Supplier Name.

Continued…….

To know more about Prudence Pre-Built Application please mail us at [email protected] or contact us at +91 - 9582999927.

Critical Success Factors in ERP Upgrade

“IF ORGANIZATION NEEDS TO UPDATE……………….………….THEN IT SHOULD PLAN TO MIGRATE

WHY AN ORGANIZATION SHOULD UPGRADE:

• To maintain software version as per the industry standards and use latest technology
• Microsoft support policy has defined timelines for life of older versions 
• Change in business dynamics and challenges faced in optimizing processes. Ex: B2B, Internet penetration, statutory compliances like XBRL, IFRS etc….
•  Continuous evolution of technology creates scarcity of  resources supporting older versions of software & hardware
• Evolution of other software like .NET, MS office creates gap between usability and sustainability of older versions. 
•  Redundant transactional data gets accumulated over a period is only required for records and analysis. But importantly makes system slow and consume resources which can be better utilized.

PRUDENCE UPGRADE METHODOLOGY

	Key Business Advantages of Upgrading your ERP ü  Consolidating the learning of previous versions. ü  Consolidated data with drill down facility. ü  Short duration implementation. ü  Configuring amalgamation of learning & functionalities (New Features). ü  Option of selective migration based on wish list of users. ü  No need to maintain different versions of applications. ü  No hassle of testing migrated data. ü  Management dashboards with multiple company and multiyear transactional data.
PRO	CON
Business As-usual with no change in process	Non utilization of new features
Existing customization gets migrated	Even redundant customizations will be migrated.
Whole data would be available in new system.	Redundant transactions will contribute in resources utilization
	Longer process since testing is time consuming
	No defined methodology for customization migration